Organize an Event
An event is an occasion that is open to the public, such as a street party, sports tournament, or performance. Would you like to organize an event in the municipality of Voorschoten? If so, you may need an event permit. For small events, a notification is sometimes sufficient.
Small Event Notification
For a small event, simply notifying the municipality is often sufficient. This depends on your plans. You must submit the notification at least 14 days in advance.
A notification is sufficient if your event meets the following conditions:
- There will be a maximum of 60 visitors.
- The event is taking place at a single location.
- The event takes place between 7:00 a.m. and 11:00 p.m.
- The event will not take place on the roadway, (moped lane), or in the parking lot.
- Police, fire department, and ambulance personnel (emergency and rescue services) have free passage.
- Alcohol is not sold here.
Does your event meet these requirements? If so, please fill out the online form under "Arrange it online right away."
Do you have more visitors, or do you not meet all the requirements? If so, you'll need a permit.
Report or Request
The following applies to all reports and permit applications: Please submit your application as complete as possible and as early as possible. This will give the municipality enough time to review everything and work with you to find a solution.
Small Event Notification
- At least 14 days in advance
Licensed Event (A Event)
- At least 8 weeks in advance
Large event requiring a permit (B-event or B-risk)
- At least 13 weeks in advance
- We refer to an event as a major event when it is a large or high-risk event with many visitors, such as a festival, special event, or neighborhood party.
We do not process late applications.
Costs
Submitting a report is free.
The following application fees apply when applying for a permit (2026):
- Fair, festival, parade, or competition €59.10
- Other events €248.30
Exemption
Local groups, associations, and nonprofit organizations are exempt from paying fees. This must be evident from the provisions in their articles of incorporation.
Learn More
What information is needed?
The municipality requires a great deal of information for a permit application. The most important information is listed below
- Name of the organizer
- Name of the contact person during the event
- Date and time of the event
- Date and time of setup and takedown
- Expected number of visitors or participants
- Available support teams, such as first aid and security
- Expected noise
- Power Supply Method
- Drawing of the event grounds
Laws and Regulations
Voorschoten Fee Ordinance 2025
Regional Events Website
The Hollands Midden Safety Region has developed a special website for events. The site assists with the application and review of events. Among other things, the website offers a handy overview, practical forms, and tips.
More often in Voorschoten
Would you like to draw more attention to your event? Then submit your event to the Events Calendar. You can do so via: Vaker in Voorschoten.
Arrange it online right away
The municipality of Voorschoten uses DigiD. Would you like to learn more or apply for a DigiD? If so, please visit www.digid.nl
The municipality of Voorschoten uses eHerkenning. Would you like to learn more or apply for an eHerkenning account? Please visit www.eherkenning.nl.
Organizing an Event: Permits or Notifications Using DigiD
Organizing an Event: Permits or Notifications Using eHerkenning