Obtain or copy a civil status record
The municipality records important life events in the civil registry. If you need to provide proof of a birth, death, marriage, divorce, or domestic partnership, you will need a copy or extract from the civil registry.
A copy contains all the information from the civil registry certificate. An extract contains limited information from the certificate.
What should I do?
You must request a copy or extract of a civil status record from the municipality where the certificate was originally issued. Clearly state on your request why you need the extract or copy. It is also possible to request an international version.
Request an extract
You can request a transcript for the following individuals:
- For yourself;
- For your child—even if they are over 16 years old;
- For someone else, when being authorized (see section: What do I need?)
International excerpt
An international certificate can be issued in several languages. If you need an international certificate, please specify this in your request. A copy of a civil status record is provided only in Dutch. If the municipality does not offer a particular language, you can have the certificate translated by a certified translator.
What do I need?
Digital Request
If you have a DigiD or eIDAS, you can fill out the digital form.
Personal request
You can pick up the copy or extract it yourself at city hall. Be sure to bring a valid form of identification, such as a passport, driver's license, or Dutch ID card.
Authorizing Someone Else
You may authorize someone to obtain a copy or extract of your civil status records from the municipality on your behalf. To do this, you must write a letter stating that you are authorizing that person to do so. You must also state the reason for your request. The letter must be signed by you and the person you wish to authorize. The authorized person must bring this letter to the municipality, along with his or her identification and a copy of your identification.
How long does it take?
- Whenever a request is submitted to the municipality, you or the authorized person will receive the extract or copy immediately.
- In the case of a digital request, the municipality will send the extract or copy by mail within 3 business days.
Additional information
If you need the extract for international use, please indicate this when you submit your request. You will receive the extract in a special format and in multiple languages.
Costs
Arrange it online
The municipality of Voorschoten uses eIDAS: the European electronic identification and trust services. For more information on eIDAS.
Obtain or copy a civil status record using DigiD
Obtain or copy a civil status record using eID (eIDAS)